BILINGUAL EXECUTIVE ASSISTANT!

Bilingual Executive Assistant!

Are you an EA looking for a new position in the new year? Would you like to work with a nationally recognized economic consulting company? Do you speak Spanish? If so, R & W Group has a fantastic new opportunity! One of our favorite corporate clients is looking for an EA to be based in their DC office. Routinely recognized as one of the top places to work in DC, our client is looking for someone to work with the executive team.

In this role, you would provide administrative support to the executives in the Energy Practice.

Manage Practice schedules and calendars, including meeting coordination and scheduling.
Coordinate internal and external meetings (pre-meeting, meeting, post-meeting), including logistics (technology, catering, scheduling), drafting agendas, preparing meeting materials, and coordinating other details to ensure leadership is fully prepared.
Attend meetings, take detailed notes, create and distribute minutes, and proactively ensure follow-through on action items.
Make domestic and international travel arrangements, generate detailed itineraries, and ensure all necessary international travel documentation is current.
Assist executives with expense tracking, reporting, and account reconciliation.
Work closely with executives to create, manage, and submit work proposals.
Work closely with practice leadership and the Accounting & Finance Department to draft and send engagement letters, prepare client invoices (including compilation and review of time records, coordinating pass-through and third-party costs, incorporating expenses, and drafting cover letters); generate time reports for engagement teams, update project budgets, assist with accounts receivable, billings, invoices, etc., and track and monitor practice expenses.
Proactively review select executives’ email and incoming mail.
Draft well-written, concise, accurate, and tailored correspondence, including emails, letters, and other communications.
Occasionally proofread reports or other communications drafted by others.
Work proactively with the Marketing Team on business development activities.

Requirements

Minimum 7-10 years in an Executive Assistant role, including 3+ years working with senior management, preferably in a fast-paced, high-growth professional services environment.
Undergraduate degree preferred.
Ability to read and write Spanish a plus.
Exceptional oral and written communication skills.
Proactive with creative problem-solving ability.
Function well within a team; initiate and maintain positive team relationships, receptive to others’ input and ideas.
Excellent interpersonal skills; ability to interact and establish rapport with individuals at all levels, including strong personalities.
Advanced organizational and administrative skills with keen attention to detail.
Strong project management skills with ability to see projects through to completion.
Exceptional multi-tasker who thrives on juggling multiple priorities/ongoing projects.
Advanced working knowledge of Microsoft Office (PowerPoint, Excel, Word, Outlook).
Honest, trustworthy, and diplomatic, with ability to handle sensitive materials and issues.